Virginia Service Coordination

EBA is proud to partner with Virginia DJJ in providing quality, coordinated and effective community-based services to youth throughout Western, Central and Northern Virginia. Photo from Summer 2018 (Front Row Left to Right - Shannon Hill - VA Central Region Manager; Kara Brooks - VA Project Director; Back Row Left to Right - Kim Stafford - VA Western Region Manager; Joel Walkley - VA Northern Region Manager)

Background:

For the past several years, Virginia’s Department of Juvenile Justice has been undergoing a transformation intended to align practices with research and evidence-informed approaches that have been proven effective in reducing recidivism rates of juvenile offenders.  To achieve their vision of delivering a more effective and efficient approach to juvenile justice, DJJ has committed to three core principles:
  1. Safely reduce the use of large and aging juvenile correctional facilities.
  2. Effectively reform supervision, rehabilitation and treatment practices.
  3. Efficiently replace the current outdated correction centers with regional, rehabilitative and treatment-oriented facilities supported by a statewide continuum of locally provided evidence-based services.

EBA’s Role in Virginia:

In October 2016, Virginia DJJ selected Evidence-Based Associates (EBA) and AMI Kids (AMI) to serve as the two Regional Service Coordinators responsible for developing a comprehensive continuum of evidence-based programs and services to effectively meet the needs of justice system involved youth. EBA will oversee services in the Western, Central, and Northern regions of the Commonwealth; AMI will serve the Southern and Eastern regions. Service delivery under this new coordinated system of care will begin in January 2017 to ensure that an effective array of interventions is available for all juvenile justice-involved youth in the Commonwealth regardless of where they live.

EBA's Commitment to Virginia DJJ Transformation

Evidence-Based Associates (EBA) is a committed partner as one of two agencies selected to serve as Regional Service Coordinators for establishing and maintaining the statewide continuum of locally provided evidence-based services.  In collaboration with DJJ leadership, EBA is building a continuum of effective services, programs, and treatment needed to divert youth from further involvement in the juvenile justice system. Dr. Dan Edwards, EBA president said, “EBA was established in order to help child-serving public systems transform in order to deliver services that are more evidence-based, more family-friendly, and more effective. We’ve created a wide range of innovative tools, resources, and programs to partner with private service providers and public agencies like VA DJJ to accomplish their transformation goals.”  

**NEW** Relapse Prevention Safety Plan Documents

VA Provider Directory Interactive Map

The online map-based DSP directory to help PO's and other DJJ staff see a visual representation of the services available across the regions. The directory is regularly updated as new providers are added or when coverage areas change. The interactive map shows the geographic service areas of a given provider and has a search feature to help PO's identify a specific service available in a specific CSU. Recent enhancements provide additional searches to locate services based on language needs.

EBA Service Names and Definitions

The service names are a detailed list of services available and contracted by EBA.

Guidance and Position Statements

Logic Models

A logic model framework provides a visual summary that shows the relationship between the program's resources, activities, outputs, and outcomes. Because of their utility, logic models have become widely used in social service programs. Logic models have become a critical feature of program planning and evaluation. The logic model tool highlights the program’s underlying theory, the service activities, and the organizational structure for accomplishing program outcomes. A logic model highlights the program’s underlying theory, the service activities, and the organizational structure for accomplishing program outcomes. It is important for all parties, DJJ, DSPs, and RSCs, to align with DJJ’s Risk- Need- Responsivity (RNR) principles with service matching based on the logic models developed for evidence-based models, treatment interventions and residential programs. Logic models may be utilized in the following ways:
  • To serve as an important and necessary foundational element as part of the larger quality assurance and quality improvement work to ensure that each service/program is well defined.
  • To engage DSPs in a planning activity designed to increase alignment with DJJ.
  • To ensure that all DSP services include targets, goals, and outcomes in alignment with the goals of the DJJ.
  • To ensure that all DSPs programs and services that serve court involved youth are aligned with DJJ’s risk-needs tool and model of practice.
  • To collectively serve as an informational resource for DJJ staff and stakeholders.

Community Based

Residential Programs
  • **Coming Soon**

Goals and Guidelines - Multi-Systemic Therapy MST Goals and Guidelines - Christiansburg- Program Goals, Case-Specific Treatment Goals, Case Discharge Criteria, and Outcomes for the Christiansburg team
MST Goals and Guidelines - Lynchburg- Program Goals, Case-Specific Treatment Goals, Case Discharge Criteria, and Outcomes for the Lynchburg team
MST Goals and Guidelines - Martinsville- Program Goals, Case-Specific Treatment Goals, Case Discharge Criteria, and Outcomes for the Martinsville team
MST Goals and Guidelines - Waynesboro SSR- Program Goals, Case-Specific Treatment Goals, Case Discharge Criteria, and Outcomes for the Waynesboro team
MST Goals and Guidelines - Woodstock SSR - Program Goals, Case-Specific Treatment Goals, Case Discharge Criteria, and Outcomes for the Woodstock team
MST Overview 2017 A detailed review of MST in 2017, how it works and how it helps

Regular CSU/CAP Activity Related Documents

Direct Service Providers (DSP) Information

To date, EBA is honored to partner with over 100 providers. Throughout the last few years of the RSC model various new services were utilized for court involved youth; including High Fidelity Wrap ICC, workforce development, transportation, Seven Challenges and many more. EBA also facilitated the selection of sites and providers for the implementation and expansion of Multi-systemic therapy (MST) and Functional Family Therapy (FFT) teams.

DSP Forms

Billing Activity Related Documents

Ongoing Provider Documents

Provider Support Calls

The First Friday of every month, from 10-11am

Join Zoom Meeting: https://zoom.us/j/197641488 Join by Phone: (646) 876-9923 Meeting ID: 197 641 488

Prior Provider Support Presentations

Potential Providers

All providers interested in sub-contracting with EBA to deliver services to youth must demonstrate an understanding of the DJJ mission, services, requirements and the agency's philosophy, methodology, and treatment approach to providing services and placement. Click HERE to read DJJ's Program Readiness Assessment.

In the fall of 2016, AMIkids and EBA issued a joint Request for Qualifications (RFQ) from which the initial group of direct service providers was selected. Click HERE for a copy of the original RFQ. EBA continues to identify providers with the goal of expanding access to high quality, evidence-based services delivered throughout the Commonwealth. Given the maturity of the RSC program, EBA will only explore providers that satisfy an identified unmet or under-served region/population for residential or community-based services. EBA currently needs providers qualified to provide the following services:
  • Assessments/Evaluations (i.e. Psychological, Psych-Sexual Evaluations)
  • Clinical services in languages other than English
  • Trauma-Focused Cognitive Behavioral Therapy (TF-CBT)
  • Vocational Programs and Workforce Development
  • Clinical or evidence-based services in rural or under-served areas (i.e. Green, Westmoreland, Wise, Tazewell, Scott, etc.)
  • Clinical Groups (i.e. Thinking for a Change, Aggression Replacement Training (ART))

Beginning April 1, 2017, any service provider interested in sub-contracting may apply to EBA by completing the Enrollment Process and submitting the required items for review to Kara Brooks, VA Project Director kbrooks@ebanetwork.com Expedited DSP Enrollment Process

Communiques

For DJJ:
    • YASI Reminders (link)
    • Referral Packet Requirements for New Probationers (link)
    • What’s a good MST referral? (link)
    • New RSC referral form (link)
    • Provider Directory includes language information (link)
    • (first) Provider Directory announcement (link)
For Providers:
    • New Incident Report for Direct Care Youth (link)
    • Confidentiality Requirements (link)
    • Development of Logic Models (link)
    • Payment Schedule (link)
Both:
    • EPISCenter MST/FFT (link)
    • Director Block’s TEDx (link)
    • Beaumont Closing (link)

Press Room

The purpose of this page is to provide guidance to local CSA programs including CSA Coordinators, CPMTs, and FAPTs, and to orient the CSA Programs to community-based, evidence-based programs emerging in Virginia as a result of the Virginia Department of Juvenile Justice Transformation.

This will specifically highlight Multi-Systemic Therapy (MST) and Functional Family Therapy (FFT). Access to MST and FFT are available across all EBA regions, however, the manner in which VSA access the service, may be slightly different based on the region.

In all cases, CSA will need to contract with the Provider directly to purchase the service.

MST CSA

FFT CSA

Evidence-Based Associates is a leader in driving the adoption of evidence-based programs by providing oversight, technical support and management of Juvenile Justice and Child Welfare services and programs. In today’s ever-changing landscape and information access, EBA strives to connect providers and referral sources with quality resources. As we continue to engage gold-standard evidence-based program partners and develop a continuous quality improvement and trauma-informed mindset for all stakeholders connected to the VA RSC Model, the following resources and links support the work being done on behalf of the youth and families encompassed by the transformation initiative.

Evidence Based Program Registries/ Clearinghouses

Evidence-Based registries are a great tool resource for funders and providers. The following provide nationwide and Virginia specific registries that outline evidence-based interventions, research, and model programs.

Blueprints for Healthy Youth Development

The Blueprints for Healthy Youth Development mission is to promote interventions that work. We do this by providing a comprehensive, trusted registry of evidence-based interventions (programs, practices and policies) that are effective in reducing antisocial behavior and promoting a healthy course of youth development and adult maturity. We also advocate for evidence-based interventions locally and nationally and produce publications on the importance of adopting high-scientific standards when evaluating what works in social and crime prevention interventions. At Blueprints, we identify, recommend, and disseminate programs for youth, families and communities that, based on scientific evaluations, have strong evidence of effectiveness. Those programs are rated as either Promising, Model or Model Plus. When searching our registry of programs, each result will indicate the program rating. https://www.blueprintsprograms.org/

Administration for Children and Families (ACF)

The Title IV- E Prevention Services Clearinghouse was established by the Administration for Children and Families (ACF) within the U.S. Department of Health and Human Services (HHS) to conduct an objective and transparent review of research on programs and services intended to provide enhanced support to children and families and prevent foster care placements. The Prevention Services Clearinghouse, developed in accordance with the Family First Prevention Services Act (FFPSA) as codified in Title IV-E of the Social Security Act, rates programs and services as well-supported, supported, promising, or does not currently meet criteria. https://preventionservices.abtsites.com/

California Evidence-Based Clearinghouse for Child Welfare

The mission of the California Evidence-Based Clearinghouse for Child Welfare (CEBC) is to advance the effective implementation of evidence-based practices for children and families involved with the child welfare system. The CEBC helps to identify and disseminate information regarding evidence-based practices relevant to child welfare. Evidence-based practices are those that have empirical research supporting their efficacy. The CEBC Program Registry provides information on both evidence-based and non-evidence-based child welfare related practices to statewide agencies, counties, public and private organizations, and individuals. This information is provided in simple straightforward formats reducing the user's need to conduct literature searches, review extensive literature, or understand and critique research methodology. https://www.cebc4cw.org/

Collection of Evidence-based Practices for Children and Adolescents with Mental Health Treatment Needs - 7th Edition

The Collection of Evidence-Based Practices for Children and Adolescents with Mental Health Treatment Needs. This update is designed to be a quick reference guide to evidence-based practices—interventions that have been proven, through scientific testing, to be effective. The 7th Edition is designed to provide a brief overview of evidence-based treatments and interventions for children and adolescent mental health disorders. It is intended as an educational tool to help inform non-clinicians about treatment options, and it should not be used as a substitute for consultation with a qualified mental health professional. http://vcoy.virginia.gov/collection.asp

Model Plus Programs in Virginia

Multisystemic Therapy (MST)

MST services offers a multisystemic therapy approach to help in the rehabilitation of juvenile offenders. Website: www.mstservices.com/

Functional Family Therapy (FFT)

A short-term family therapy intervention and juvenile diversion program helping at-risk children and delinquent youth to overcome adolescent behavior problems, conduct disorder, substance abuse, and delinquency. Website: www.fftinc.com

Trauma Informed Resources:

National Child Traumatic Stress Network (NCTSN)

The NCTSN was created to raise the standard of care and increase access to services for children and families who experience or witness traumatic events. NCTSN.org is a resource for the public, professionals, and others who care about children and are concerned about child traumatic stress. The website includes many resources about trauma, assessments, clinical treatment, policies and trauma informed care systems. https://www.nctsn.org/

SAMHSA’s Concept of Trauma and Guidance for a Trauma-Informed Approach.

This manual introduces a concept of trauma and offers a framework for becoming a trauma-informed organization, system, or service sector. The manual provides a definition of trauma and a trauma-informed approach, and offers 6 key principles and 10 implementation domains. https://store.samhsa.gov/system/files/sma14-4884.pdf

Other:

Rewriting the Playbook for Reducing Juvenile Delinquency

There is a growing body of evidence that identifies effective interventions that get young people back on track. These developmentally appropriate strategies support justice-involved youth while also reducing juvenile delinquency. As the Casey Foundation explained in its report on transforming juvenile probation, lessons from this research are helping juvenile justice reformers and other stakeholders use state-of-the-art thinking to design interventions that promote personal growth, positive behavior change and long-term success for young people. Rewriting the Playbook